Cleaning/Janitorial
Bid Proposal Template

Want to make your proposal stand out and win that contract?

Here’s how to make the most of this template:

 1. Start with a Strong Introduction

• Personalize your opening—mention the client’s name and briefly reference their facility or needs.
  
  
• Keep it warm and professional. Show that you understand their priorities.
  
  

 2. Be Clear About Your Services

• Break services down by area (e.g., offices, washrooms, common areas).
  
  
• Use the frequency section to show consistency (e.g., daily, weekly, monthly).
  
  
• Avoid jargon—use simple, easy-to-scan language.
  
  

3. Customize Your Pricing

• Offer flexible pricing tiers if possible (e.g., basic vs. deep cleaning).
  
  
• Be transparent—break down what’s included in each price to avoid surprises.
  
  

4. Highlight Your Team & Equipment

• List key staff or roles and relevant experience.
  
  
• Mention specialized equipment or eco-friendly products you use—this can be a big differentiator.
  
  

5. Emphasize Quality Assurance

• Explain your inspection process or how you handle feedback.
  
  
• Share any certifications or guarantees that build trust and show accountability.
  
  

6. Include Real Testimonials or References

• Add 1–2 quotes from happy clients.
  
  
• Make sure they’re relevant (e.g., similar size/location/facility type to the prospect).
  
  

7. Make the Next Steps Crystal Clear

• Use the final section to outline what happens next (e.g., scheduling a walkthrough, confirming start date).
  
  
• Include a place for digital or physical signatures to speed up approval.
  
  

Pro Tip: Before sending, save the proposal as a PDF so your formatting stays sharp and professional.

Want to reuse it easily? Keep a master copy and duplicate it for each new client!