Inspection Report with
Photo Documentation
Improve accountability, streamline quality checks, and keep clients confident.
Tips for Using Your Inspection Report Template
1. Be Consistent with Scoring
Set clear scoring criteria upfront (e.g. 1 = needs improvement, 5 = excellent) so results stay objective and comparable across different sites and teams.
2. Take Clear, Relevant Photos
Use photos to highlight both issues and wins. Make sure images are well-lit, focused, and clearly show what you’re documenting — no blurry corners or mystery stains!
3. Add Notes for Context
A quick note can go a long way. Use the comments section to clarify issues, call out recurring problems, or suggest a solution.
4. Save Time with Pre-Filled Sections
Customize the template with your most common inspection items so your team doesn’t have to start from scratch every time.
5. Share Reports with Clients or Team Leads
These reports build trust. Sending them to clients shows professionalism; sharing them with team leads helps reinforce standards.
6. Schedule Regular Inspections
Use this template as part of a routine quality control plan—weekly, monthly, or after major jobs—to catch issues before they become bigger problems.
7. Store Reports in One Place
Keep all reports in a shared digital folder so you can track performance over time and spot trends.
Want to take it a step further?
With Swept, you can track inspections, attach photos, and view reports all in one place—so nothing slips through the cracks. Learn more about Swept