Janitorial Invoice Template

Bill clients and track payments with a clean, professional invoice.

Janitorial Invoice Template

 

Tips for Using Your Janitorial Invoice Template

 

Let’s go over how to make this invoice template work for you. Think of it as a starting point—you’ve got the basics down, now let’s fine-tune it.

 

First off: those bracketed bits like [Your Company Address]? Those are just placeholders, so make sure to replace them with your real info. You don’t want to send an invoice that says "[Your Phone Number]"—it’s just not the best look.

 

Company Info:

Make sure to fill in your company’s full address, phone number, email, and website. It’s simple but really important. You want your clients to know exactly how to get in touch with you. If you have a logo, consider adding it in! It adds a professional touch and helps your invoice stand out.

 

Client Details:

Same for the "BILL TO" section—be sure the client’s name, company, address, email, and phone number are correct. Double-check it, just to be sure it goes to the right place!

 

Invoice Specifics:

  • Invoice Number: The example shows [INV-00001], but you’ll need to change this for each new invoice. You can go with something like INV-001, INV-002, or even add the date like INV-20250423-001—whatever works best for you.

  • Invoice Date: The [MM/DD/YYYY] is where you’ll put the date you’re sending the invoice. If you’re using Google Sheets, you can use =TODAY() to automatically fill in today’s date.

  • Due Date: This is important! The [MM/DD/YYYY] is where you’ll note the payment due date. For payment terms, you’ll see options like [Due on receipt/Net 15/Net 30]. If you’re using a spreadsheet, you can set it up to automatically calculate the due date based on those terms.

  • Payment Terms: If you select "Net 15" or "Net 30," it means the client has 15 or 30 days to pay. "Due on receipt" means payment is expected right away. Pick the one that works best for your needs.

 

Extra Tips:

  • Save a Master Copy: Keep a blank version of this template saved somewhere safe. That way, you’ll always have a fresh copy to start with.

  • Save Each Invoice: When you finish one, save it with a unique name like Invoice-ClientName-Date.xlsx. It’ll help you stay organized and easily find it later.

  • PDF It: Once your invoice is filled out, save it as a PDF. It’ll preserve your formatting, and it’s easy to share with clients without them accidentally changing anything.

 

And don’t forget to add the details about the services or products you’re invoicing for. The template is just the structure—you’ll want to include what you’re charging for, how much, and the price.

 

Overall, this template is here to help you get started. Customize it, keep it clear, and make it work for you. You've got this!