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Get hours and payroll right, every time
The calculator is right below — enter clock-ins and it totals regular hours, overtime, and breaks into accurate pay in seconds. The guide behind it covers the rules and rounding that keep payroll clean and disputes rare.
- timerTotal hours, overtime & breaks
- paymentsAccurate pay, calculated for you
- gavelFewer errors, fewer disputes
Employee timecard calculator
Timecard Calculator
⚙️ Pay Settings
📅 Pay Period
💡 Quick Actions
📋 Weekly Timecard
| Day | Clock In | Clock Out | Break | Hours |
|---|---|---|---|---|
| Week Total | 0 min | 0.00 | ||
Pay Breakdown
Saved Employees
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Payroll errors are small, frequent, and corrosive
A few minutes miscounted here, an overtime rate applied wrong there — payroll mistakes are rarely huge, but they’re frequent, and every one erodes trust with the crew or leaks money you can’t afford. Doing it by hand in a spreadsheet at 11pm on payday is how those errors happen.
This page gives you both halves: a free calculator that turns clock-ins into accurate pay — regular hours, overtime, and breaks totalled for you — and a short guide to the time and payroll rules that keep it clean and disputes rare.
Built for commercial cleaning. Your timecards stay in your browser — nothing is uploaded.
The guide to accurate time and pay
Clean payroll is mostly consistency: the same rules applied the same way, every period. Here’s what matters.
The rules that decide the number
- Overtime — know your threshold (commonly over 40 hours a week) and the multiplier, and apply it consistently. Guessing overtime is how you overpay or underpay.
- Breaks — paid vs. unpaid, and how they’re deducted, decided the same way for everyone.
- Rounding — pick a rule (to the nearest quarter-hour, say) and stick to it; inconsistent rounding is where "you shorted me" starts.
The calculator applies these so the total is right and repeatable, not a fresh judgment call every week.
Habits that prevent disputes
- Total from real clock-ins, not memory. "About eight hours" is how disputes are born.
- Keep the math visible. When a cleaner can see regular, overtime, and breaks broken out, the number defends itself.
- Be consistent across the crew. The same rules for everyone is what makes payroll feel fair.
- Keep a record. A saved, exportable timecard settles a question in seconds.
Do this, not that
check_circleDo
- checkApply one overtime rule consistently
- checkTotal from real clock-in times
- checkBreak out regular, OT, and breaks
- checkRound the same way for everyone
- checkKeep a record you can export
cancelDon't
- closeEyeball overtime in your head
- closeTotal hours from memory
- closeHide the math behind one number
- closeRound differently each time
- closeDo payroll by hand at 11pm on payday
Is your payroll leaking time and trust?
Check every statement that’s true for your janitorial business today. Your risk score updates as you go.
Spreadsheet math vs. calculated pay
Same hours, same crew — one is a weekly guess, the other is right by construction. Here’s roughly what the errors cost.
calculateBy-hand spreadsheet
"Close enough, I think."
- removeFrequent small math errors
- removeOvertime estimated, not calculated
- removeInconsistent rounding across the crew
- removeDisputes you can’t quickly settle
timerCalculated pay
"Regular, OT, breaks — all shown."
- checkRight by construction
- checkOvertime applied consistently
- checkOne rounding rule for everyone
- checkA clear record that settles questions
Small, consistent payroll errors add up — on a payroll this size, calculating it right instead of guessing is worth roughly a year in avoided over-payments and the disputes they cause.
Accurate pay starts with accurate time
A calculator is only as good as the hours you feed it. Swept captures those hours at the source — location-verified clock-ins your crew can’t fudge and you don’t have to chase — so payroll starts from real time, not a text at the end of the week.
What janitorial teams run in Swept
- check_circleTime tracking with location-verified clock-ins
- check_circleInspections with photo proof for clients
- check_circleScheduling and team messaging in one place
- check_circleJob costing that protects your margins
Frequently asked questions
Does it handle overtime and breaks?expand_more
Can I save or export a timecard?expand_more
Where is my payroll data stored?expand_more
Is this a substitute for a payroll provider?expand_more
Is it really free?expand_more
Related resources
Time is one input to a profitable job — these help you train, schedule, and price the crew.
Employee Training Tracker
Track who’s trained and certified alongside who’s on the clock.
Open toolarrow_forward CalculatorJob Costing Calculator
Turn accurate labor hours into bids that actually protect your margin.
Open toolarrow_forward ToolStaff Performance Leaderboard
Reward the crew whose hours turn into real results.
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