--- title: Cleaning Employee Timecard Calculator | Swept description: Calculate employee hours, overtime, and pay with automatic totals and compliance tracking. --- [![swept\_RGB\_Primary Blue](https://sweptworks.com/hubfs/swept_RGB_Primary%20Blue.png)](https://www.sweptworks.com/?hsLang=en) [Login](https://app.sweptworks.com/) [![calendar icon](https://sweptworks.com/hubfs/2024%20Files%20(Sorted)/Swept%20Website/All%20Icons/icons/scheduled%20event.svg) Get Demo](https://sweptworks.com/product-demo-form?hsLang=en) [![swept\_RGB\_Primary Blue](https://sweptworks.com/hubfs/swept_RGB_Primary%20Blue.png)](https://www.sweptworks.com/?hsLang=en) Solutions ![](https://sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) Compare Plans ![](https://sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Optimize Icon](https://sweptworks.com/hubfs/Swept%20Icons/Optimize%20Icon.svg) Optimize Win and retain more contracts with stronger quality control and team visibility.](https://sweptworks.com/optimize?hsLang=en) [![Scale Icon](https://sweptworks.com/hubfs/Swept%20Icons/Scale%20Icon.svg) Scale Grow profitably with better client communication, supply workflows, and cost control.](https://sweptworks.com/scale?hsLang=en) [![Messages GIF\_v2](https://sweptworks.com/hubfs/Product%20Images/Messages%20GIF_v2.gif) Client & Cleaner Messaging Stop drowning in emails and WhatsApp messages Learn more →](https://sweptworks.com/features/cleaning-business-communication-system?hsLang=en) [![Inspections](https://sweptworks.com/hubfs/Inspections.jpg) Quality Assurance Keep quality consistent and clients informed →](https://sweptworks.com/janitorial-inspection-software?hsLang=en) [![profitability](https://sweptworks.com/hubfs/profitability.gif) Profitability Report Make pricing decisions with confidence →](https://sweptworks.com/features/janitorial-profitability-tracking-software?hsLang=en) Find out which plan is right for your business [Compare Plans](https://sweptworks.com/compare-plans?hsLang=en) Resources ![](https://sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Resources Icon](https://sweptworks.com/hubfs/Swept%20Icons/Resources%20Icon.svg) Resources Proven guides, templates, and powerful tools for janitorial businesses.](https://sweptworks.com/resources?hsLang=en) [![Free Tools icon](https://sweptworks.com/hubfs/Swept%20Icons/Free%20Tools%20icon.svg) Free Tools Interactive calculators & tools to help you make better business decisions.](https://sweptworks.com/resources/tools?hsLang=en) [![Blog Icon](https://sweptworks.com/hubfs/Swept%20Icons/Blog%20Icon.svg) Blogs Learn about latest trends and tools in commercial cleaning industry.](https://learn.sweptworks.com/?hsLang=en) [![Success Stories Icon](https://sweptworks.com/hubfs/Swept%20Icons/Success%20Stories%20Icon.svg) Success Stories Successful janitorial businesses that run on Swept.](https://sweptworks.com/resources/success-stories?hsLang=en) [![Job Costing tool](https://sweptworks.com/hubfs/Hubspot%20Blog%20Headers%20(1).gif) Free Job Costing Calculator Bid confidently based on accurate job costs & target profit margin Use for free →](https://sweptworks.com/features/cleaning-job-costing-software?hsLang=en) Get support resources & attend weekly training [Support Hub](https://sweptworks.com/resources/support?hsLang=en) [About](https://sweptworks.com/about?hsLang=en) [Login](https://app.sweptworks.com/) [![calendar icon](https://sweptworks.com/hubfs/2024%20Files%20(Sorted)/Swept%20Website/All%20Icons/icons/scheduled%20event.svg) Get Demo →](https://sweptworks.com/product-demo-form?hsLang=en) Run Operations Make shifts clearer and day-to-day work easier for your team. [![Time Tracking Icon](https://sweptworks.com/hubfs/Swept%20Icons/Time%20Tracking%20Icon.svg) Time Tracking Track hours and GPS check-ins with easy clock in and out.](https://sweptworks.com/cleaning-company-time-tracking-app?hsLang=en) [![Shift Icon](https://sweptworks.com/hubfs/Swept%20Icons/Shift%20Icon.svg) Scheduling Assign shifts clearly and keep teams on track.](https://sweptworks.com/scheduling-software-for-janitors?hsLang=en) [![Work Order Icon](https://sweptworks.com/hubfs/Swept%20Icons/Work%20Order%20Icon.svg) One-Time Job Work Orders Create and manage one-off jobs without the chaos.](https://sweptworks.com/features/janitorial-work-order-software?hsLang=en) [View All Features →](https://sweptworks.com/features?hsLang=en) Prove Quality Show consistent service with clear proof and communication. [![Inspection Icon](https://sweptworks.com/hubfs/Swept%20Icons/Inspection%20Icon.svg) Inspections Popular Capture proof of work with photos, notes, and reports.](https://sweptworks.com/janitorial-inspection-software?hsLang=en) [![Checklist Icon](https://sweptworks.com/hubfs/Swept%20Icons/Checklist%20Icon.svg) Cleaner Checklist Create clear, consistent checklists with translation in 100+ languages.](https://sweptworks.com/features/janitorial-checklist-software?hsLang=en) [![Messaging Icon](https://sweptworks.com/hubfs/Swept%20Icons/Messaging%20Icon.svg) Team & Client Messaging Popular Keep conversations with cleaners and clients in one place for faster updates.](https://sweptworks.com/features/cleaning-business-communication-system?hsLang=en) Control Costs Track job costs, supplies, and margins. [![Job Costing Icon](https://sweptworks.com/hubfs/Swept%20Icons/Job%20Costing%20Icon.svg) QuickBooks Online Payroll Integration New Send approved hours to QuickBooks and simplify payroll.](https://sweptworks.com/features/integrations/payroll/quickbooks?hsLang=en) [![Profitability Reports](https://sweptworks.com/hubfs/Swept%20Icons/Profitability%20Reports.svg) Profitability Report See which jobs are making money and which are not.](https://sweptworks.com/features/janitorial-profitability-tracking-software?hsLang=en) [![Supplies Icon](https://sweptworks.com/hubfs/Swept%20Icons/Supplies%20Icon.svg) Supply Management Track supply usage and avoid over-ordering.](https://sweptworks.com/features/janitorial-supply-inventory-management-system?hsLang=en) Not sure where to start? Watch our interactive demo to learn more. Interactive demo Video [![GPS Update Dec 18](https://sweptworks.com/hubfs/Product%20Images/GPS%20Update%20Dec%2018.png) ▶](https://sweptworks.com/product-demo?hsLang=en#tour) ✕ [Login](https://app.sweptworks.com/) Solutions ![](https://sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) Run Operations Make shifts clearer and day-to-day work easier for your team. ![](https://sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Time Tracking Icon](https://sweptworks.com/hubfs/Swept%20Icons/Time%20Tracking%20Icon.svg) Time Tracking Track hours and GPS check-ins with easy clock in and out.](https://sweptworks.com/cleaning-company-time-tracking-app?hsLang=en) [![Shift Icon](https://sweptworks.com/hubfs/Swept%20Icons/Shift%20Icon.svg) Scheduling Assign shifts clearly and keep teams on track.](https://sweptworks.com/scheduling-software-for-janitors?hsLang=en) [![Work Order Icon](https://sweptworks.com/hubfs/Swept%20Icons/Work%20Order%20Icon.svg) One-Time Job Work Orders Create and manage one-off jobs without the chaos.](https://sweptworks.com/features/janitorial-work-order-software?hsLang=en) Prove Quality Show consistent service with clear proof and communication. ![](https://sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Inspection Icon](https://sweptworks.com/hubfs/Swept%20Icons/Inspection%20Icon.svg) Inspections Popular Capture proof of work with photos, notes, and reports.](https://sweptworks.com/janitorial-inspection-software?hsLang=en) [![Checklist Icon](https://sweptworks.com/hubfs/Swept%20Icons/Checklist%20Icon.svg) Cleaner Checklist Create clear, consistent checklists with translation in 100+ languages.](https://sweptworks.com/features/janitorial-checklist-software?hsLang=en) [![Messaging Icon](https://sweptworks.com/hubfs/Swept%20Icons/Messaging%20Icon.svg) Team & Client Messaging Popular Keep conversations with cleaners and clients in one place for faster updates.](https://sweptworks.com/features/cleaning-business-communication-system?hsLang=en) Control Costs Track job costs, supplies, and margins. ![](https://sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Job Costing Icon](https://sweptworks.com/hubfs/Swept%20Icons/Job%20Costing%20Icon.svg) QuickBooks Online Payroll Integration New Send approved hours to QuickBooks and simplify payroll.](https://sweptworks.com/features/integrations/payroll/quickbooks?hsLang=en) [![Profitability Reports](https://sweptworks.com/hubfs/Swept%20Icons/Profitability%20Reports.svg) Profitability Report See which jobs are making money and which are not.](https://sweptworks.com/features/janitorial-profitability-tracking-software?hsLang=en) [![Supplies Icon](https://sweptworks.com/hubfs/Swept%20Icons/Supplies%20Icon.svg) Supply Management Track supply usage and avoid over-ordering.](https://sweptworks.com/features/janitorial-supply-inventory-management-system?hsLang=en) Not sure where to start? Watch our interactive demo to learn more. [View All Features →](https://sweptworks.com/features?hsLang=en) Compare Plans ![](https://sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Optimize Icon](https://sweptworks.com/hubfs/Swept%20Icons/Optimize%20Icon.svg) Optimize Win and retain more contracts with stronger quality control and team visibility.](https://sweptworks.com/optimize?hsLang=en) [![Scale Icon](https://sweptworks.com/hubfs/Swept%20Icons/Scale%20Icon.svg) Scale Grow profitably with better client communication, supply workflows, and cost control.](https://sweptworks.com/scale?hsLang=en) [![Messages GIF\_v2](https://sweptworks.com/hubfs/Product%20Images/Messages%20GIF_v2.gif) Client & Cleaner Messaging Stop drowning in emails and WhatsApp messages Learn more →](https://sweptworks.com/features/cleaning-business-communication-system?hsLang=en) Find out which plan is right for your business [Compare Plans](https://sweptworks.com/compare-plans?hsLang=en) Resources ![](https://sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Resources Icon](https://sweptworks.com/hubfs/Swept%20Icons/Resources%20Icon.svg) Resources Proven guides, templates, and powerful tools for janitorial businesses.](https://sweptworks.com/resources?hsLang=en) [![Free Tools icon](https://sweptworks.com/hubfs/Swept%20Icons/Free%20Tools%20icon.svg) Free Tools Interactive calculators & tools to help you make better business decisions.](https://sweptworks.com/resources/tools?hsLang=en) [![Blog Icon](https://sweptworks.com/hubfs/Swept%20Icons/Blog%20Icon.svg) Blogs Learn about latest trends and tools in commercial cleaning industry.](https://learn.sweptworks.com/?hsLang=en) [![Success Stories Icon](https://sweptworks.com/hubfs/Swept%20Icons/Success%20Stories%20Icon.svg) Success Stories Successful janitorial businesses that run on Swept.](https://sweptworks.com/resources/success-stories?hsLang=en) [![Job Costing tool](https://sweptworks.com/hubfs/Hubspot%20Blog%20Headers%20(1).gif) Free Job Costing Calculator Bid confidently based on accurate job costs & target profit margin Use for free →](https://sweptworks.com/features/cleaning-job-costing-software?hsLang=en) Get support resources & attend weekly training [Support Hub](https://sweptworks.com/resources/support?hsLang=en) [About →](https://sweptworks.com/about?hsLang=en) Ready to see Swept? Get a quick walkthrough tailored to your janitorial operation. [Get Demo](https://sweptworks.com/product-demo-form?hsLang=en) [Skip to the tool](https://sweptworks.com/resources/tools/cleaning-employee-timecard-calculator#tool-calculator) 1. [Resources](https://sweptworks.com/resources?hsLang=en) 2. chevron\_right 3. [Tools](https://sweptworks.com/resources/tools?hsLang=en) 4. chevron\_right 5. Employee Timecard Calculator boltFree tool Payroll # Get hours and payroll right, every time The calculator is right below — enter clock-ins and it totals regular hours, overtime, and breaks into accurate pay in seconds. The guide behind it covers the rules and rounding that keep payroll clean and disputes rare. - timerTotal hours, overtime & breaks - paymentsAccurate pay, calculated for you - gavelFewer errors, fewer disputes [Calculate a timecardarrow\_downward](https://sweptworks.com/resources/tools/cleaning-employee-timecard-calculator#tool-calculator) [Read the guide](https://sweptworks.com/resources/tools/cleaning-employee-timecard-calculator#guide) check\_circleNo email needed — the tool runs entirely on this page. TIMECARD · MARIA WEEK 32 Regular (40h @ $18)$720 Overtime (3.5h @ $27)$95 Breaks−1.5h Gross pay$815 calculateOvertime and breaks handled for you The tool ## Employee timecard calculator [How to run payroll cleanarrow\_forward](https://sweptworks.com/resources/tools/cleaning-employee-timecard-calculator#guide) timer Timecard Calculator Runs in your browser ⏱️ ## Timecard Calculator 📊 Export Employee 📥 Export All Team Regular Hours 0.00 hrs @ standard rate Overtime Hours 0.00 hrs @ 1.5x rate Total Hours 0.00 this week Gross Pay $0.00 before deductions ## ⚙️ Pay Settings Employee Name Hourly Rate ($) Overtime After (hours/week) Overtime Rate 1.5x (Time and a half) 2x (Double time) Round Hours To Exact minutes 6 min (0.1 hr) 15 min (0.25 hr) 30 min (0.5 hr) --- ## 📅 Pay Period Week Starting --- ## 💡 Quick Actions 🗑️ Clear All Times 📝 Fill Sample Data ## 📋 Weekly Timecard ◀ Dec 2 - Dec 8, 2024 ▶ | Day | Clock In | Clock Out | Break | Hours | | --- | --- | --- | --- | --- | | **Week Total** | 0 min | 0.00 | | | ### Pay Breakdown Regular Pay (0 hrs × $18.00) $0.00 Overtime Pay (0 hrs × $27.00) $0.00 Gross Pay $0.00 ## Saved Employees Add from roster \+ Add Employee ### Add New Employee Employee Name Hourly Rate ($) Cancel Add Employee ### Edit Employee Employee Name Hourly Rate ($) Cancel Save Changes ### Add from workforce roster Close #### On this page - [The tool](https://sweptworks.com/resources/tools/cleaning-employee-timecard-calculator#tool-calculator) - [The guide](https://sweptworks.com/resources/tools/cleaning-employee-timecard-calculator#guide) - [The rules that matter](https://sweptworks.com/resources/tools/cleaning-employee-timecard-calculator#rules) - [Habits that prevent disputes](https://sweptworks.com/resources/tools/cleaning-employee-timecard-calculator#habits) - [FAQs](https://sweptworks.com/resources/tools/cleaning-employee-timecard-calculator#faq) - [Related resources](https://sweptworks.com/resources/tools/cleaning-employee-timecard-calculator#related-resources) [Jump to the toolarrow\_forward](https://sweptworks.com/resources/tools/cleaning-employee-timecard-calculator#tool-calculator) ## Payroll errors are small, frequent, and corrosive A few minutes miscounted here, an overtime rate applied wrong there — payroll mistakes are rarely huge, but they’re frequent, and every one erodes trust with the crew or leaks money you can’t afford. Doing it by hand in a spreadsheet at 11pm on payday is how those errors happen. This page gives you both halves: a **free calculator** that turns clock-ins into accurate pay — regular hours, overtime, and breaks totalled for you — and a **short guide** to the time and payroll rules that keep it clean and disputes rare. Built for commercial cleaning. Your timecards stay in your browser — nothing is uploaded. ## The guide to accurate time and pay Clean payroll is mostly consistency: the same rules applied the same way, every period. Here’s what matters. ### The rules that decide the number - **Overtime** — know your threshold (commonly over 40 hours a week) and the multiplier, and apply it consistently. Guessing overtime is how you overpay or underpay. - **Breaks** — paid vs. unpaid, and how they’re deducted, decided the same way for everyone. - **Rounding** — pick a rule (to the nearest quarter-hour, say) and stick to it; inconsistent rounding is where "you shorted me" starts. The calculator applies these so the total is right and repeatable, not a fresh judgment call every week. ### Habits that prevent disputes - **Total from real clock-ins, not memory.** "About eight hours" is how disputes are born. - **Keep the math visible.** When a cleaner can see regular, overtime, and breaks broken out, the number defends itself. - **Be consistent across the crew.** The same rules for everyone is what makes payroll feel fair. - **Keep a record.** A saved, exportable timecard settles a question in seconds. bolt From the field "I used to eyeball overtime and round in my head. Every couple of weeks someone would flag a number and I’d have no way to check. Running every timecard the same way ended the arguments — and I found I’d been quietly overpaying on overtime for months." Owner-operator, commercial janitorial ### Do this, not that #### check\_circleDo - checkApply one overtime rule consistently - checkTotal from real clock-in times - checkBreak out regular, OT, and breaks - checkRound the same way for everyone - checkKeep a record you can export #### cancelDon't - closeEyeball overtime in your head - closeTotal hours from memory - closeHide the math behind one number - closeRound differently each time - closeDo payroll by hand at 11pm on payday See it in Swept ## Accurate pay starts with accurate time A calculator is only as good as the hours you feed it. Swept captures those hours at the source — location-verified clock-ins your crew can’t fudge and you don’t have to chase — so payroll starts from real time, not a text at the end of the week. Book a demoevent [View interactive demo](https://sweptworks.com/product-demo?hsLang=en) [Compare plansarrow\_forward](https://sweptworks.com/compare-plans?hsLang=en) ### What janitorial teams run in Swept - check\_circleTime tracking with location-verified clock-ins - check\_circleInspections with photo proof for clients - check\_circleScheduling and team messaging in one place - check\_circleJob costing that protects your margins Good to know ## Frequently asked questions Does it handle overtime and breaks?expand\_more Yes — enter the hours and your rules, and it totals regular time, overtime, and break deductions into gross pay automatically. Can I save or export a timecard?expand\_more Yes — keep a record you can export, so a question about a past period is settled in seconds. Where is my payroll data stored?expand\_more Locally, in your browser. It never leaves your device. Clearing your browser data removes it, so export anything you need to keep. Is this a substitute for a payroll provider?expand\_more It’s a fast, accurate way to calculate hours and gross pay — a great check and a great tool for small crews. It doesn’t file taxes; pair it with your payroll process for that. Is it really free?expand\_more Yes — no signup, no email. The calculator runs entirely on this page, one of a suite of free tools Swept builds for cleaning businesses. Keep going ## Related resources Time is one input to a profitable job — these help you train, schedule, and price the crew. ### [Tracker Employee Training Tracker Track who’s trained and certified alongside who’s on the clock. Open toolarrow\_forward](https://sweptworks.com/resources/tools/cleaning-employee-training-tracker?hsLang=en) ### [Calculator Job Costing Calculator Turn accurate labor hours into bids that actually protect your margin. Open toolarrow\_forward](https://sweptworks.com/resources/tools/cleaning-job-costing-calculator?hsLang=en) ### [Tool Staff Performance Leaderboard Reward the crew whose hours turn into real results. Open toolarrow\_forward](https://sweptworks.com/resources/tools/cleaning-staff-performance-leaderboard?hsLang=en) ## Was this tool helpful? Tap a thumb to share feedback. We review every response while shipping improvements. 👎 This page needs work 👍 This page helped me × ## Help us improve this experience Leave a note about what felt confusing or missing and we'll prioritise it in our next update. × ## Tell us what worked well We'll use your feedback to double down on the features and guidance that matter most. 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