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Never miss equipment maintenance again

The tracker is right below — log every machine, set its service interval, and it flags what’s due before a vacuum dies mid-shift or a scrubber seizes on site. The guide behind it turns "fix it when it breaks" into preventive upkeep.

  • buildLog machines & service intervals
  • event_availableMaintenance-due alerts before failure
  • savingsExtend equipment life, protect margin
Start tracking equipmentarrow_downward Read the guide
check_circleNo email needed — the tool runs entirely on this page.
EQUIPMENT
1 overdue
Auto-scrubber #2Overdue
Backpack vac ADue in 4d
Floor bufferOK
Service list2 due →
event_availableFlagged before it fails on a job
The tool

Equipment maintenance tracker

How to run upkeeparrow_forward
build Equipment Maintenance Runs in your browser
Total Equipment
0
items tracked
Due Soon
0
within 7 days
Overdue
0
needs service
In Good Standing
0
up to date

🧹 Equipment List

Equipment Category Location Status Next Service Actions

A dead machine on site is a missed job and a bad look

Cleaning equipment doesn’t fail at a convenient time — it fails on the job, in front of the client, the night a deadline is due. Most crews run their machines until something breaks, then scramble for a repair or a rental at full price. Preventive maintenance costs a fraction of that, but only if you actually track when each machine is due.

This page gives you both halves: a free tracker that logs every machine, its service interval, and flags what’s due or overdue, and a short guide to preventive upkeep that keeps your gear running and your repair bills down.

Built for commercial cleaning. Your equipment log stays in your browser — nothing is uploaded.

The guide to preventive equipment upkeep

Preventive maintenance isn’t complicated — it’s a service interval per machine and a habit of checking the list. Here’s the whole system.

Set a service interval for every machine

Each machine has a rhythm — by hours run, by weeks, or by the manufacturer’s schedule. Log it once and the tracker counts down for you:

  • Vacuums & backpacks — filters, belts, and brush rolls on a regular cycle; the cheapest parts to replace and the most common to neglect.
  • Auto-scrubbers & buffers — pads, squeegees, batteries, and seals; a missed service here is an expensive breakdown.
  • Anything with a motor — give it a due date, not a "we’ll get to it."

The habits that keep gear alive

  • Check the due list weekly. A machine flagged before a job is a five-minute fix; the same machine mid-shift is a ruined night.
  • Service on schedule, not on failure. Reactive repairs cost more and always land at the worst moment.
  • Log the service when it’s done. A tracker is only as good as the last update — close the loop so the next due date is right.
  • Track by machine, across locations. Know which site has the machine that’s overdue.
bolt
From the field "We killed two scrubbers in a year running them till they died. Setting a service interval and checking it every Monday has kept the replacements alive for three — the tracker paid for a new machine in avoided repairs alone." Owner-operator, commercial janitorial

Do this, not that

check_circleDo

  • checkSet a service interval for every machine
  • checkCheck the due list weekly
  • checkService on schedule, before failure
  • checkLog each service to reset the clock
  • checkTrack machines per location

cancelDon't

  • closeRun machines until they break
  • closeRely on memory for service dates
  • closePay rush prices for emergency repairs
  • closeSkip logging the service you just did
  • closeLose track of which site has which machine
Two-minute check

Is an equipment failure waiting to happen?

Check every statement that’s true for your janitorial business today. Your risk score updates as you go.

0 /100 risk score

Fix it with the tracker
Why the few minutes pays off

Run-to-failure vs. preventive upkeep

Same machines, same crews — one waits for the breakdown, the other prevents it. Here’s roughly what the difference is worth.

error_outlineRun to failure

"It’s fine until it isn’t."

  • removeMachines die mid-shift, on the job
  • removeRush repairs and rentals at full price
  • removeShorter equipment life, earlier replacement
  • removeNo idea what’s due next
Repair bill
Spiking

buildPreventive upkeep

"Scrubber #2 is due — it’s scheduled."

  • checkCaught before it fails on site
  • checkServiced on schedule at planned cost
  • checkMachines last years longer
  • checkA clear due list, always current
Repair bill
Controlled
$5k$75k$150k

Preventive upkeep on a fleet this size saves roughly a year in avoided emergency repairs and premature replacement — money the run-to-failure approach quietly burns.

See it in Swept

Maintain the machines — and the whole operation

Tracking upkeep keeps your gear alive; Swept keeps the work behind it accountable. Verified time tracking, photo inspections, and scheduling mean the crews running those machines are where they should be, doing the work you’re billing for.

View interactive demo Compare plansarrow_forward

What janitorial teams run in Swept

  • check_circleTime tracking with location-verified clock-ins
  • check_circleInspections with photo proof for clients
  • check_circleScheduling and team messaging in one place
  • check_circleJob costing that protects your margins
Good to know

Frequently asked questions

How do the maintenance-due alerts work?expand_more
Set a service interval for each machine — by date or usage — and the tracker flags anything due or overdue, so you service it before it fails.
Can I track equipment across multiple locations?expand_more
Yes — record which location a machine lives at, so you always know where the overdue one is.
Where is my equipment log stored?expand_more
Locally, in your browser. It never leaves your device. Clearing your browser data removes it, so export a backup if it’s critical.
What should I log for each machine?expand_more
The machine, its location, the service interval, and the last service date — enough for the tracker to count down to the next one.
Is it really free?expand_more
Yes — no signup, no email. The tracker runs entirely on this page, one of a suite of free tools Swept builds for cleaning businesses.
Keep going

Related resources

Equipment is one line on the job — these help you supply, price, and run the rest.

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Do for consumables what this does for machines — never run out mid-shift.

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Price equipment wear and replacement into every bid so it never erodes your margin.

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Bill services on a clean, branded invoice that gets paid faster.

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