Sales

Clear Communication. Confident Business.

Spend less time writing emails and more time growing your business. These 13 ready-to-send templates help you: onboard clients, schedule jobs, handle billing, run quality checks, and keep clients coming back.

Browse templates View related resources

Client Emails, Simplified

Send emails that are polished, professional, and on point—every time. Templates for onboarding, scheduling, billing, and win-back campaigns make communication effortless.

Fully customizable with client names, dates, and company info. Copy, tweak, and send in seconds—save hours and keep clients happy.

Select and Customize Your Template

Choose a template category, select a message, fill in your details, and copy to clipboard.

Choose a category: onboarding, scheduling, billing, quality, or retention
Select a template: pick the message that fits your need
Fill in your details: enter client names, dates, and company info
Copy and send: paste the message into your email application

✉️

Client Communication Templates

📝 Select a Template

Welcome Email

Onboarding

✏️ Customize Your Message

Subject Line:

Welcome to [Company Name]!

Message:

✓ Copied to clipboard!

Was this tool helpful?

Tap a thumb to share feedback. We review every response while shipping improvements.

Ready to Level Up Client Communication?

Give clients clarity, confidence, and fast answers—without more admin work. Swept brings client and team communication into one place so nothing gets missed and trust keeps building.

• Direct messaging with clients and teams
• Inspection sharing to show proof of work and resolve issues faster
• Translation in 100+ languages and a Spanish mobile app to support diverse teams

See Swept in action Compare plans

What's included

✔ Translation in 100+ languages
✔ Client portal
✔ Client messaging
✔ Inspections & performance tracking

Frequently Asked Questions

Quick answers to help your team get the most value from this tool.

Can I save my customized templates?

Templates are customized in real time but aren’t saved in the tool. For quick reuse, copy your most-used versions into your email app’s templates or signature feature.

Can I edit the template text itself?

The tool provides a proven message framework. You can customize the variable fields, then make any final wording edits after pasting the email into your email app.

Which email apps work with the "Open in Email" feature?

The Open in Email button uses the standard mailto: protocol and works with most email clients, including Gmail, Outlook, Apple Mail, and Thunderbird. Your default email app will open with the subject and message pre-filled.

How do I add more templates?

This tool includes 13 templates covering the most common client communications for cleaning businesses. If you need templates tailored to your workflows, Swept’s communication features help you manage and automate client messaging at scale.