Janitorial Supply Management System

Reduce Supply Shortages, Control Costs, And Stay Prepared.

It’s 6 PM on a Friday and your cleaner texts: “No toilet paper at the medical center.” You drop everything and race to the store—again.

With Swept’s Supply Management, those emergencies end for good. Track supply requiests by location, approve products, and let cleaners request supplies right from their phones. No more panic runs or overspending—just organized, cost-controlled supply management that cuts costs by up to 30%.

The Hidden Cost of Supply Management Chaos

After-Hours "We're Out!" Texts

Frantic texts at 8 PM ruin your evening. You’re always on call, always putting out fires, never able to fully disconnect.

Emergency Orders Drain Cash

Last-minute store runs cost triple, waste drive time, and force you to buy whatever’s on the shelf. The average company loses $15,000/year on rush orders.

Service Failures Erode Client Trust

Run out of soap in a medical center or paper towels in a school? One shortage can put a $5,000/month contract at risk.

Flying Blind on Supply Spending

Which sites are burning through supplies? Why did costs spike 40% last month? Without tracking, you’re flying blind—and money is slipping away.

Take Charge of Supplies—from Stocking to Savings

Stop wasting time and money on supply chaos.

See supply activity and request patterns across locations and automate approvals—so you always know what’s needed, where, and why.

Cleaners request supplies from their phones. Managers approve with one tap.

No more panic runs. No more overspending. Just full visibility, lower costs, and stocked sites—every time.

Always Stocked. Always in Control. Always Saving.

CCreate approved catalogs, collect mobile requests, and track requests by location and supplier.

Get the Right Products, at the Right Price, Every Time

Make sure your team orders the right supplies, at the right price, every time—no guesswork.

  • Curate product lists by category—medical, education, corporate, industrial
  • Add photos, specs, and usage instructions to eliminate guesswork
  • Lock in preferred suppliers and pricing to protect margins
  • Control spending with approved suppliers and product lists

Business impact: reduce supply costs by 30% and eliminate unauthorized purchases.

Cleaners Request. Managers Approve. Teams Get What They Need—On Time, Every Time.

Replace frantic texts with organized mobile requests that keeps every location stocked and every order on track.

  • One-tap requests from approved lists with quantities and urgency flags
  • Urgency flags surface critical items before they become emergencies
  • Auto-routing ensures requests reach the right supervisor every time
  • Automatic status updates keep cleaners and managers aligned

Business impact: significantly reduce emergency supply runs and after-hours disruptions

Cleaner submitting mobile supply request

See Everything. Control Costs. Never Run Out.

Visibility into supply requests, costs, and consumption patterns across all locations.

  • Location dashboards highlight current stock, burn rates, and reorder status
  • Cost analytics identify high-consumption sites and product trends
  • Reports help surface recurring shortages before they become emergencies
  • Usage trends to optimize ordering quantities and reduce waste

Business impact: reduce stockouts and excess purchasing through better visibility

Inventory tracking analytics dashboard

Digital Approvals That Protect Your Budget

No more verbal approvals or lost emails. Every supply request flows through a clear, auditable digital workflow—so managers can approve, deny, or add notes instantly, and track orders from request to delivery.

  • Review, approve, or deny requests from a single dashboard
  • Centralize supply approvals for routine items within budget
  • Add clarifying notes and attach documentation for suppliers
  • Track delivery confirmations and reconcile invoices faster

Budget Smarter, Operate Better

See where every dollar goes, location by location, and stop overspending before it hits your margins.

  • Review supply costs by client or site to catch overspending early
  • See cost per service and track pass-through expenses for clear, transparent billing
  • Export summaries as CSV or PDF to simplify accounting and supplier talks
  • Catch waste or hoarding with team-wide consumption insights

From Request to Delivery Without the Chaos

Swept replaces texts, spreadsheets, and last-minute store runs with a streamlined digital workflow your whole team can trust.

1

Cleaner Request

Cleaners submit supply requests from approved lists with stock photos and urgency tags.

2

Manager Approval

Supervisors review, comment, or auto-approve within budget rules. Every action is time-stamped.

3

Supplier Order

Turn approved supply requests into organized shopping lists—know what to order, from whom, and where it’s needed.

4

Delivery & Confirmation

Teams confirm completed requests in Swept, which updates reports automatically — keeping everything on track.

Frequently Asked Questions

Can we use our existing suppliers?
Absolutely. Swept works with any supplier. Add your preferred vendors, negotiated pricing, and contact information. Many customers integrate directly with major suppliers for automated ordering.
What if we still need emergency supplies?
Structured supply requests help reduce last-minute emergencies. But when urgent needs arise, the approval workflow handles rush orders too—just flag as urgent and the request gets prioritized.
How do cleaners request supplies?
Cleaners open the Swept app, tap "Request Supplies," select from the approved product list for their location, add quantity needed, and submit. Managers get instant notifications to review and approve. The whole process takes under 30 seconds.
Will this work for specialized products?
Absolutely. Create custom catalogs for medical-grade disinfectants, green products, or equipment. Add instructions and safety notes so teams follow proper protocols.
How does this integrate with accounting?
xport supply reports in CSV or PDF for your accounting system. Track costs by location, category, or time period. Many customers use the reports for client billing when supplies are pass-through costs.
What kind of ROI should we expect?
Most companies save 30% on supply costs through eliminated emergency purchases and better price control. The average 30-location company saves $15,000 annually—paying for Swept many times over.

Cut Chaos, Cut Costs, Keep Clients Happy

Emergency runs. Stockouts. Untracked purchases. They’re draining your time and margins.

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Join 500+ cleaning companies that cut supply costs by 30% and eliminated surprise stockouts.