--- title: janitorial inventory and supply management system --- [![swept\_RGB\_Primary Blue](https://sweptworks.com/hubfs/swept_RGB_Primary%20Blue.png)](https://www.sweptworks.com/?hsLang=en) [Login](https://app.sweptworks.com/) [![calendar icon](https://sweptworks.com/hubfs/2024%20Files%20(Sorted)/Swept%20Website/All%20Icons/icons/scheduled%20event.svg) Get Demo](https://sweptworks.com/product-demo-form?hsLang=en) [![swept\_RGB\_Primary Blue](https://sweptworks.com/hubfs/swept_RGB_Primary%20Blue.png)](https://www.sweptworks.com/?hsLang=en) Solutions ![](https://sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) Compare Plans ![](https://sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Launch Icon](https://sweptworks.com/hubfs/Swept%20Icons/Launch%20Icon.svg) Launch Start strong with time tracking, scheduling, and compliance tools for your team.](https://sweptworks.com/launch?hsLang=en) [![Optimize Icon](https://sweptworks.com/hubfs/Swept%20Icons/Optimize%20Icon.svg) Optimize Win and retain more contracts with stronger quality control and team visibility.](https://sweptworks.com/optimize?hsLang=en) [![Scale Icon](https://sweptworks.com/hubfs/Swept%20Icons/Scale%20Icon.svg) Scale Grow profitably with better client communication, supply workflows, and cost control.](https://sweptworks.com/scale?hsLang=en) [![Messages GIF\_v2](https://sweptworks.com/hubfs/Product%20Images/Messages%20GIF_v2.gif) Client & Cleaner Messaging Stop drowning in emails and WhatsApp messages Learn more →](https://sweptworks.com/features/cleaning-business-communication-system?hsLang=en) [![Time Tracking](https://sweptworks.com/hubfs/Product%20Images/Booking%20%26%20Scheduling_FP.png) Time Tracking Track time for about $1/day →](https://sweptworks.com/cleaning-company-time-tracking-app?hsLang=en) [![Inspections](https://sweptworks.com/hubfs/Inspections.jpg) Quality Assurance Keep quality consistent and clients informed →](https://sweptworks.com/janitorial-inspection-software?hsLang=en) [![profitability](https://sweptworks.com/hubfs/profitability.gif) Profitability Report Make pricing decisions with confidence →](https://sweptworks.com/features/janitorial-profitability-tracking-software?hsLang=en) Find out which plan is right for your business [Compare Plans](https://sweptworks.com/compare-plans?hsLang=en) Resources ![](https://sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Resources Icon](https://sweptworks.com/hubfs/Swept%20Icons/Resources%20Icon.svg) Resources Proven guides, templates, and powerful tools for janitorial businesses.](https://sweptworks.com/resources?hsLang=en) [![Free Tools icon](https://sweptworks.com/hubfs/Swept%20Icons/Free%20Tools%20icon.svg) Free Tools Interactive calculators & tools to help you make better business decisions.](https://sweptworks.com/resources/tools?hsLang=en) [![Blog Icon](https://sweptworks.com/hubfs/Swept%20Icons/Blog%20Icon.svg) Blogs Learn about latest trends and tools in commercial cleaning industry.](https://learn.sweptworks.com/?hsLang=en) [![Success Stories Icon](https://sweptworks.com/hubfs/Swept%20Icons/Success%20Stories%20Icon.svg) Success Stories Successful janitorial businesses that run on Swept.](https://sweptworks.com/resources/success-stories?hsLang=en) [![Job Costing tool](https://sweptworks.com/hubfs/Hubspot%20Blog%20Headers%20(1).gif) Free Job Costing Calculator Bid confidently based on accurate job costs & target profit margin Use for free →](https://sweptworks.com/features/cleaning-job-costing-software?hsLang=en) Get support resources & attend weekly training [Support Hub](https://sweptworks.com/resources/support?hsLang=en) [About](https://sweptworks.com/about?hsLang=en) [Login](https://app.sweptworks.com/) [![calendar icon](https://sweptworks.com/hubfs/2024%20Files%20(Sorted)/Swept%20Website/All%20Icons/icons/scheduled%20event.svg) Get Demo →](https://sweptworks.com/product-demo-form?hsLang=en) Run Operations Make shifts clearer and day-to-day work easier for your team. [![Time Tracking Icon](https://sweptworks.com/hubfs/Swept%20Icons/Time%20Tracking%20Icon.svg) Time Tracking Track hours and GPS check-ins with easy clock in and out.](https://sweptworks.com/cleaning-company-time-tracking-app?hsLang=en) [![Shift Icon](https://sweptworks.com/hubfs/Swept%20Icons/Shift%20Icon.svg) Scheduling Assign shifts clearly and keep teams on track.](https://sweptworks.com/scheduling-software-for-janitors?hsLang=en) [![Work Order Icon](https://sweptworks.com/hubfs/Swept%20Icons/Work%20Order%20Icon.svg) One-Time Job Work Orders Create and manage one-off jobs without the chaos.](https://sweptworks.com/features/janitorial-work-order-software?hsLang=en) [View All Features →](https://sweptworks.com/features?hsLang=en) Prove Quality Show consistent service with clear proof and communication. [![Inspection Icon](https://sweptworks.com/hubfs/Swept%20Icons/Inspection%20Icon.svg) Inspections Popular Capture proof of work with photos, notes, and reports.](https://sweptworks.com/janitorial-inspection-software?hsLang=en) [![Checklist Icon](https://sweptworks.com/hubfs/Swept%20Icons/Checklist%20Icon.svg) Cleaner Checklist Create clear, consistent checklists with translation in 100+ languages.](https://sweptworks.com/features/janitorial-checklist-software?hsLang=en) [![Messaging Icon](https://sweptworks.com/hubfs/Swept%20Icons/Messaging%20Icon.svg) Team & Client Messaging Popular Keep conversations with cleaners and clients in one place for faster updates.](https://sweptworks.com/features/cleaning-business-communication-system?hsLang=en) Control Costs Track job costs, supplies, and margins. [![Profitability Reports](https://sweptworks.com/hubfs/Swept%20Icons/Profitability%20Reports.svg) Profitability Report See which jobs are making money and which are not.](https://sweptworks.com/features/janitorial-profitability-tracking-software?hsLang=en) [![Job Costing Icon](https://sweptworks.com/hubfs/Swept%20Icons/Job%20Costing%20Icon.svg) QuickBooks Online Payroll Integration New Send approved hours to QuickBooks and simplify payroll.](https://sweptworks.com/features/integrations/payroll/quickbooks?hsLang=en) [![Supplies Icon](https://sweptworks.com/hubfs/Swept%20Icons/Supplies%20Icon.svg) Supply Management Track supply usage and avoid over-ordering.](https://sweptworks.com/features/janitorial-supply-inventory-management-system) Not sure where to start? Watch our interactive demo to learn more. Interactive demo Video [![GPS Update Dec 18](https://sweptworks.com/hubfs/Product%20Images/GPS%20Update%20Dec%2018.png) ▶](https://sweptworks.com/product-demo?hsLang=en#tour) ✕ [Login](https://app.sweptworks.com/) Solutions ![](https://sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) Run Operations Make shifts clearer and day-to-day work easier for your team. ![](https://sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Time Tracking Icon](https://sweptworks.com/hubfs/Swept%20Icons/Time%20Tracking%20Icon.svg) Time Tracking Track hours and GPS check-ins with easy clock in and out.](https://sweptworks.com/cleaning-company-time-tracking-app?hsLang=en) [![Shift Icon](https://sweptworks.com/hubfs/Swept%20Icons/Shift%20Icon.svg) Scheduling Assign shifts clearly and keep teams on track.](https://sweptworks.com/scheduling-software-for-janitors?hsLang=en) [![Work Order Icon](https://sweptworks.com/hubfs/Swept%20Icons/Work%20Order%20Icon.svg) One-Time Job Work Orders Create and manage one-off jobs without the chaos.](https://sweptworks.com/features/janitorial-work-order-software?hsLang=en) Prove Quality Show consistent service with clear proof and communication. ![](https://sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Inspection Icon](https://sweptworks.com/hubfs/Swept%20Icons/Inspection%20Icon.svg) Inspections Popular Capture proof of work with photos, notes, and reports.](https://sweptworks.com/janitorial-inspection-software?hsLang=en) [![Checklist Icon](https://sweptworks.com/hubfs/Swept%20Icons/Checklist%20Icon.svg) Cleaner Checklist Create clear, consistent checklists with translation in 100+ languages.](https://sweptworks.com/features/janitorial-checklist-software?hsLang=en) [![Messaging Icon](https://sweptworks.com/hubfs/Swept%20Icons/Messaging%20Icon.svg) Team & Client Messaging Popular Keep conversations with cleaners and clients in one place for faster updates.](https://sweptworks.com/features/cleaning-business-communication-system?hsLang=en) Control Costs Track job costs, supplies, and margins. ![](https://sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Profitability Reports](https://sweptworks.com/hubfs/Swept%20Icons/Profitability%20Reports.svg) Profitability Report See which jobs are making money and which are not.](https://sweptworks.com/features/janitorial-profitability-tracking-software?hsLang=en) [![Job Costing Icon](https://sweptworks.com/hubfs/Swept%20Icons/Job%20Costing%20Icon.svg) QuickBooks Online Payroll Integration New Send approved hours to QuickBooks and simplify payroll.](https://sweptworks.com/features/integrations/payroll/quickbooks?hsLang=en) [![Supplies Icon](https://sweptworks.com/hubfs/Swept%20Icons/Supplies%20Icon.svg) Supply Management Track supply usage and avoid over-ordering.](https://sweptworks.com/features/janitorial-supply-inventory-management-system) Not sure where to start? Watch our interactive demo to learn more. [View All Features →](https://sweptworks.com/features?hsLang=en) Compare Plans ![](https://sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Launch Icon](https://sweptworks.com/hubfs/Swept%20Icons/Launch%20Icon.svg) Launch Start strong with time tracking, scheduling, and compliance tools for your team.](https://sweptworks.com/launch?hsLang=en) [![Optimize Icon](https://sweptworks.com/hubfs/Swept%20Icons/Optimize%20Icon.svg) Optimize Win and retain more contracts with stronger quality control and team visibility.](https://sweptworks.com/optimize?hsLang=en) [![Scale Icon](https://sweptworks.com/hubfs/Swept%20Icons/Scale%20Icon.svg) Scale Grow profitably with better client communication, supply workflows, and cost control.](https://sweptworks.com/scale?hsLang=en) [![Messages GIF\_v2](https://sweptworks.com/hubfs/Product%20Images/Messages%20GIF_v2.gif) Client & Cleaner Messaging Stop drowning in emails and WhatsApp messages Learn more →](https://sweptworks.com/features/cleaning-business-communication-system?hsLang=en) Find out which plan is right for your business [Compare Plans](https://sweptworks.com/compare-plans?hsLang=en) Resources ![](https://sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Resources Icon](https://sweptworks.com/hubfs/Swept%20Icons/Resources%20Icon.svg) Resources Proven guides, templates, and powerful tools for janitorial businesses.](https://sweptworks.com/resources?hsLang=en) [![Free Tools icon](https://sweptworks.com/hubfs/Swept%20Icons/Free%20Tools%20icon.svg) Free Tools Interactive calculators & tools to help you make better business decisions.](https://sweptworks.com/resources/tools?hsLang=en) [![Blog Icon](https://sweptworks.com/hubfs/Swept%20Icons/Blog%20Icon.svg) Blogs Learn about latest trends and tools in commercial cleaning industry.](https://learn.sweptworks.com/?hsLang=en) [![Success Stories Icon](https://sweptworks.com/hubfs/Swept%20Icons/Success%20Stories%20Icon.svg) Success Stories Successful janitorial businesses that run on Swept.](https://sweptworks.com/resources/success-stories?hsLang=en) [![Job Costing tool](https://sweptworks.com/hubfs/Hubspot%20Blog%20Headers%20(1).gif) Free Job Costing Calculator Bid confidently based on accurate job costs & target profit margin Use for free →](https://sweptworks.com/features/cleaning-job-costing-software?hsLang=en) Get support resources & attend weekly training [Support Hub](https://sweptworks.com/resources/support?hsLang=en) [About →](https://sweptworks.com/about?hsLang=en) Ready to see Swept? Get a quick walkthrough tailored to your janitorial operation. [Get Demo](https://sweptworks.com/product-demo-form?hsLang=en) Janitorial Supply Management System # Reduce Supply Shortages, Control Costs, And Stay Prepared. It’s 6 PM on a Friday and your cleaner texts: “No toilet paper at the medical center.” You drop everything and race to the store—again. With Swept’s Supply Management, those emergencies end for good. Track supply requiests by location, approve products, and let cleaners request supplies right from their phones. No more panic runs or overspending—just organized, cost-controlled supply management that cuts costs by up to 30%. Request a Demo View Interactive Demo ![](https://sweptworks.com/hs-fs/hubfs/2024%20Files%20(Sorted)/2024%20Product%20Assets/2024-%20Product%20Images%20and%20Videos/Supply%20Requests.jpg?width=860&t=1762194461544) ## The Hidden Cost of Supply Management Chaos ### After-Hours "We're Out!" Texts Frantic texts at 8 PM ruin your evening. You’re always on call, always putting out fires, never able to fully disconnect. ### Emergency Orders Drain Cash Last-minute store runs cost triple, waste drive time, and force you to buy whatever’s on the shelf. The average company loses **$15,000/year** on rush orders. ### Service Failures Erode Client Trust Run out of soap in a medical center or paper towels in a school? One shortage can put a **$5,000/month** contract at risk. ### Flying Blind on Supply Spending Which sites are burning through supplies? Why did costs spike 40% last month? Without tracking, you’re flying blind—and money is slipping away. ## Take Charge of Supplies—from Stocking to Savings Stop wasting time and money on supply chaos. See supply activity and request patterns across locations and automate approvals—so you always know what’s needed, where, and why. Cleaners request supplies from their phones. Managers approve with one tap. No more panic runs. No more overspending. Just full visibility, lower costs, and stocked sites—every time. ![](https://sweptworks.com/hs-fs/hubfs/2024%20Files%20(Sorted)/2024%20Product%20Assets/2024-%20Product%20Images%20and%20Videos/Supply%20Request%20Dashboard.jpg?width=860&t=1762286153695) ## Always Stocked. Always in Control. Always Saving. Create approved catalogs, collect mobile requests, and track requests by location and supplier. Approved Product Lists Mobile Supply Requests Inventory Tracking ### Get the Right Products, at the Right Price, Every Time Make sure your team orders the right supplies, at the right price, every time—no guesswork. - Curate product lists by category—medical, education, corporate, industrial - Add photos, specs, and usage instructions to eliminate guesswork - Lock in preferred suppliers and pricing to protect margins - Control spending with approved suppliers and product lists *Business impact: reduce supply costs by 30% and eliminate unauthorized purchases.* ![](https://sweptworks.com/hs-fs/hubfs/2024%20Files%20(Sorted)/2024%20Product%20Assets/2024-%20Product%20Images%20and%20Videos/Supply%20Request%20Details.jpg?width=860&t=1762287012038) ### Cleaners Request. Managers Approve. Teams Get What They Need—On Time, Every Time. Replace frantic texts with organized mobile requests that keeps every location stocked and every order on track. - One-tap requests from approved lists with quantities and urgency flags - Urgency flags surface critical items before they become emergencies - Auto-routing ensures requests reach the right supervisor every time - Automatic status updates keep cleaners and managers aligned *Business impact: significantly reduce emergency supply runs and after-hours disruptions* ![Cleaner submitting mobile supply request](https://sweptworks.com/hs-fs/hubfs/2024%20Files%20(Sorted)/2024%20Product%20Assets/2024-%20Product%20Images%20and%20Videos/Cleaner%20Supply%20Request%20Mobile%20%20(1).jpg?width=860&t=1762194769262) ### See Everything. Control Costs. Never Run Out. Visibility into supply requests, costs, and consumption patterns across all locations. - Location dashboards highlight current stock, burn rates, and reorder status - Cost analytics identify high-consumption sites and product trends - Reports help surface recurring shortages before they become emergencies - Usage trends to optimize ordering quantities and reduce waste *Business impact: reduce stockouts and excess purchasing through better visibility* ![Inventory tracking analytics dashboard](https://sweptworks.com/hs-fs/hubfs/2024%20Files%20(Sorted)/2024%20Product%20Assets/2024-%20Product%20Images%20and%20Videos/Supplies%20Complete.jpg?width=860&t=1762196949635) ## Digital Approvals That Protect Your Budget No more verbal approvals or lost emails. Every supply request flows through a clear, auditable digital workflow—so managers can approve, deny, or add notes instantly, and track orders from request to delivery. - Review, approve, or deny requests from a single dashboard - Centralize supply approvals for routine items within budget - Add clarifying notes and attach documentation for suppliers - Track delivery confirmations and reconcile invoices faster ![](https://sweptworks.com/hs-fs/hubfs/2024%20Files%20(Sorted)/2024%20Product%20Assets/2024-%20Product%20Images%20and%20Videos/Profitability%20Report.jpg?width=860&t=1762287501252) ## Budget Smarter, Operate Better See where every dollar goes, location by location, and stop overspending before it hits your margins. - Review supply costs by client or site to catch overspending early - See cost per service and track pass-through expenses for clear, transparent billing - Export summaries as CSV or PDF to simplify accounting and supplier talks - Catch waste or hoarding with team-wide consumption insights ![](https://sweptworks.com/hs-fs/hubfs/2024%20Files%20(Sorted)/2024%20Product%20Assets/2024-%20Product%20Images%20and%20Videos/Profitability.jpg?width=860&t=1762287774165) ## From Request to Delivery Without the Chaos Swept replaces texts, spreadsheets, and last-minute store runs with a streamlined digital workflow your whole team can trust. 1 ### Cleaner Request Cleaners submit supply requests from approved lists with stock photos and urgency tags. 2 ### Manager Approval Supervisors review, comment, or auto-approve within budget rules. Every action is time-stamped. 3 ### Supplier Order Turn approved supply requests into organized shopping lists—know what to order, from whom, and where it’s needed. 4 ### Delivery & Confirmation Teams confirm completed requests in Swept, which updates reports automatically — keeping everything on track. ## Frequently Asked Questions Can we use our existing suppliers? Absolutely. Swept works with any supplier. Add your preferred vendors, negotiated pricing, and contact information. Many customers integrate directly with major suppliers for automated ordering. What if we still need emergency supplies? Structured supply requests help reduce last-minute emergencies. But when urgent needs arise, the approval workflow handles rush orders too—just flag as urgent and the request gets prioritized. How do cleaners request supplies? Cleaners open the Swept app, tap "Request Supplies," select from the approved product list for their location, add quantity needed, and submit. Managers get instant notifications to review and approve. The whole process takes under 30 seconds. Will this work for specialized products? Absolutely. Create custom catalogs for medical-grade disinfectants, green products, or equipment. Add instructions and safety notes so teams follow proper protocols. How does this integrate with accounting? xport supply reports in CSV or PDF for your accounting system. Track costs by location, category, or time period. Many customers use the reports for client billing when supplies are pass-through costs. What kind of ROI should we expect? Most companies save 30% on supply costs through eliminated emergency purchases and better price control. The average 30-location company saves $15,000 annually—paying for Swept many times over. ## Cut Chaos, Cut Costs, Keep Clients Happy Emergency runs. Stockouts. Untracked purchases. They’re draining your time and margins. [Compare Plans](https://sweptworks.com/compare-plans?hsLang=en) View Interactive Demo *Join 500+ cleaning companies that cut supply costs by 30% and eliminated surprise stockouts.* × ## View the Interactive Demo × ## Schedule a Demo Talk with a Swept specialist about streamlining your supply management. 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