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Never run out of supplies mid-shift
The tracker is right below — log every supply, set a reorder point, and it flags what's running low before your crews hit empty. Export a shopping list in seconds. The guide behind it turns supply chaos into a system.
- inventory_2Stock levels with visual low-stock indicators
- notifications_activeReorder alerts before you run dry
- downloadExport shopping lists & reports
Supply inventory tracker
Supply Tracker
Low Stock Alert
3 items need to be reordered
📋 Inventory List
0 items| Item | Category | Stock Level | Reorder Point | Unit Cost | Status | Actions |
|---|
🛒 Shopping List (Items to Reorder)
📦 Add New Item
📊 Adjust Stock
Item Name
📊 Export Inventory
Choose your export format:
Running out of supplies is a quiet, expensive problem
An empty jug of floor finish at 9pm doesn't just cost a rush trip to the supplier — it costs a missed area, a rescheduled job, and a client who noticed. Most cleaning businesses manage supplies by memory and panic-buying, which means they're always either out of something or sitting on cash tied up in overstock. The fix isn't more shelves; it's a simple system.
This page gives you both halves: a free inventory tracker that logs your supplies, flags what's below its reorder point, and exports a shopping list on demand, and a short guide to running inventory so you're never caught short and never over-ordered.
Built for commercial cleaning. Your inventory stays in your browser — nothing is uploaded.
The guide to running cleaning-supply inventory
Inventory management sounds like warehouse work, but for a cleaning business it comes down to two numbers per item and a weekly habit. Here's the whole system.
Set a par level and a reorder point for every item
Two numbers turn guessing into a system:
- Par level — the amount you want on hand for a normal cycle. Enough to cover your routes plus a small buffer, not a closet full of dead stock.
- Reorder point — the level that should trigger a purchase, set high enough to cover the lead time to restock. When an item hits it, you order — before you're out, not after.
The tracker holds both and flags anything at or below its reorder point, so the decision is made for you.
The habits that keep stock right
The system only works if it's tended — a few minutes beats a mid-shift scramble:
- Count on a schedule. A quick weekly update keeps the numbers honest; stale counts are as bad as no counts.
- Order to par, not to panic. When something trips its reorder point, buy back up to par — no more (cash), no less (stockout).
- Track by location if you run several. A supply that's fine at one site can be empty at another; roll them up so nothing hides.
- Export the shopping list. Hand the crew or the supplier one clean list instead of a text-thread scramble.
Do this, not that
check_circleDo
- checkSet a par level and reorder point per item
- checkUpdate counts on a weekly schedule
- checkOrder back up to par when items trip low
- checkTrack supplies per location
- checkExport a clean shopping list
cancelDon't
- closeManage supplies by memory
- closeWait until you're out to reorder
- closePanic-buy in bulk and tie up cash
- closeLump every location into one count
- closeRun supply orders from a text thread
Is supply chaos costing you?
Check every statement that's true for your janitorial business today. Your chaos score updates as you go.
Guesswork vs. a tracked shelf
Same supplies, same budget — one runs on panic, the other on a reorder point. Here's roughly what the difference is worth.
psychology_altManaged by memory
"I think we're good on liners…"
- removeSurprise stockouts mid-shift
- removeEmergency supplier runs at full price
- removeCash tied up in panic overstock
- removeNo visibility across locations
inventory_2Tracked with reorder points
"Liners tripped low — it's on the list."
- checkLow stock flagged before you run out
- checkOrdered on schedule, at planned prices
- checkOrder to par — no dead overstock
- checkPer-location visibility
Cutting the emergency runs and dead overstock a tracked shelf prevents is worth roughly a year on a supply budget this size — money that was leaking through the guesswork.
Run the supply closet like the rest of the operation
Tracking supplies is one piece — Swept runs the whole floor. Verified time tracking, photo inspections, and scheduling keep every site accountable, so the crews using those supplies are doing the work you're billing for.
What janitorial teams run in Swept
- check_circleTime tracking with location-verified clock-ins
- check_circleInspections with photo proof for clients
- check_circleScheduling and team messaging in one place
- check_circleJob costing that protects your margins
Frequently asked questions
How does the low-stock alert work?expand_more
Can I track supplies across multiple locations?expand_more
Can I export a shopping list?expand_more
Where is my inventory data stored?expand_more
Is it really free?expand_more
Related resources
Supplies are one line on the job — these help you run and price the rest.
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Price supplies into every bid so the cost of consumables never eats your margin.
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Do for your machines what this does for supplies — log service and never get caught with a dead vacuum.
Open toolarrow_forward GeneratorInvoice Generator
Bill supplies and services on a clean, branded invoice that gets paid faster.
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